October 20th, 2015
Raising Raiders now has a Volunteer Lounge for you all to get current information, monthly reminders, a place to review the volunteer handbook, meeting minutes and solicitation packages if you wish to help with soliciting.
Let me start by updating everyone on some changes with personnel and their positions.
Shiang-Ling is now working solely within her job of PR & Marketing. She is not the lead for social media anymore. She will be writing press releases, sponsor packages, some blogging, and crafting our new media package for corporate companies. She will handle all social calendars which help spread the word to the local community about our events as well. There will be more she is taking on, but those are the major things for now.
Brittany is now handling ALL social media. She is drafting and posting on the RR facebook as well as the event facebook pages. She will be assisting with the blog as well. Brittany will be taking on Wreaths Across America and other online social media campaigns. She is taking twitter and instagram on as well. If you have content for a post, a blog entry, a correction to be made, a reminder to do with social media, please contact Brittany directly at email@example.com.
Sarah has a new email, you can reach her at firstname.lastname@example.org. Sarah is working on some prices and ideas for merchandise for the 2016 year. If you have ideas or contacts please pass that along to Sarah. We are working on a bunch of merchandise ideas, but to name a few… coins, shirts/apparel, decals, koozies. There are a few more ideas, these are the major ones.
Nicole is the only one currently trying to lock on sponsors for all events/year long. If you don’t like to solicit, but have contacts or ideas please email her at email@example.com. If you would like to help Raising Raiders solicit, please email her. You don’t have to solicit for each event. If you have a passion for one event over another and would only like to assist with that event that is perfectly fine.
Rachel is looking to step down from her role as volunteer coordinator. Raising Raiders would like to promote from within prior to looking outside the charity, if anyone is interested in becoming the Volunteer Coordinator please let Rachel or I know and we can go over what your role and responsibilities would entail. Please note this would be an Executive Personnel position, not a Board Member position. You can reach Rachel at firstname.lastname@example.org to find out more about this position.
Upcoming Events/Volunteer Opportunities
ROCKTOBERFEST HOSTED BY SOAR
- Saturday, October 24, 2015
- 9:00am 2:00pm
- Ogden Tap Room7324 Market St Wilmington Nc
- Still looking for 1-2 volunteers. Please email Rachel @ email@example.com if you can help for a few hours. This is not an all day event and you can work as many as you have to give.
SIP, SWAP & SHOP
- Sunday, October 25, 2015
- 1:30pm 5:00pm
- 102 N Shore Dr Surf City, NC, 28445
- Simone will be emailing out what she needs in the way of volunteers by end of day tomorrow (Wednesday). If you are looking to help with this event please email Simone AND Rachel.
TRICK OR TREAT IN THE PARK
4TH ANNUAL ALWAYS BESIDE YOU MEMORIAL 5K
Sunday, November 15, 2015
Coastal Plains Raceway4744 Richlands Highway Jacksonville, NC, 28540
- This event currently has only ONE registered participant. Please make sure you are spreading the word through sharing the run through social media. The minimum amount we will have to host this event is 40. If there are not 40 participates by end of day 11/2 this event will be canceled and WILL NOT be rescheduled.
I want to THANK Sarah and Lauren for attending a dinner this past weekend in behalf of Raising Raiders. This dinner was brought to us the week prior and they stepped up to support Raising Raiders. The dinner was hosted by the Knights of Columbus. This event was a pre paid dinner where two charities would speak as to there good works and the attendees would then write checks to the charity which they are most compelled to give to. This event was a big “to do.” They served a 4 course meal with 4 main plate choices as well as multiple dessert choices, salad and soup. Lauren and Sarah’s attendance and knowledge of Raising Raiders was able to bring in $1,600!!!! That is more then any one past Gown Swaps or Run have ever made. You ladies are WONDERFUL…..THANK YOU!!!!
Sip, Swap and Shop Committee-
Thank you all for your hard work! I know that changing the event date has messed with some of your plans for this coming weekend. You all have done a great job to utilize the existing decorations and keep costs low, while still being able to provide a great event that I am sorry I will be missing!
Always Beside You Run Committee-
Thank you for pushing forward through the rocky start to get this event where it should be! Leah was able to lock on the pizza and Sarah found a great deal with a local business for shirts! I am so excited to see all your hard work and know that we really appreciate the time you have taken from yourself and your families to help support this event.
Kids Club held there first event recently. It was a HUGE success. Thank you Tiffany for stepping up, taking Kids Club on and not backing down when things seemed like it might not turn out so well. You are exactly the right person for this position and I can’t wait to see what you have in store for 2016 Kids Club!
Please make sure to sign you own children up with Kids Club if you have not. They need to be enrolled to participate in events are they will need a Kids Club Card and have to be enrolled to get one.
Annual General Meeting
This year will be first year for anyone holding a titled position to have to submit there projected/requested budget for 2016. In the past the Board just set the budget, however with all the help and new roles being taken on we feel the best people to assist in the 2016 budget are those holding the positions. Please have your budget requests to Lynn @ firstname.lastname@example.org to her NO LATER THAN- November 10th @ 5pm. Please include all aspects you feel need to be financially supported that directly support your position (marketing materials, stamps, merchandise, event costs, shipping, kids club mail stuffers, website ect…) anything you feel will be needed to preform your job. Please have supporting reasons/ price quotes for anything new/excessive amounts of funding. If you hold the positions below you will be required to submit your annual budget request.
Social Media Manager
PR & Marketing
Kids Club Coordinator
NOTE: if you do not submit your requests by the deadline, you will not be asked again. Your budget will be based off of last year projections and this years needs and will be decided upon by the Board. It is your responsibility to make sure you have what you need/are requesting for 2016.
– Please send your volunteer agreement paperwork into Rachel if you still have not asap. This is mandatory to volunteer with Raising Raiders.
-Raising Raiders is alway looking for more volunteers. If you have any friends that are interested but are worried about the commitment please ensure them there are many ways to volunteer, and day of help is always needed and appreciated for any events we host or are on our behalf.
– Please make sure I have all your updated email and address information. If you would please email that information in the next week so I can ensure our files are accurate I would appreciate that .
Thank you all for what you do for Raising Raiders. I was at an Amish Country Store yesterday and saw a sign that said this “Being told you’re appreciated is one of the simplest and most uplifting things you can hear.”
Please make sure you are letting each other know not just when we need to work harder, but also when you are grateful for someones help.
Please make sure you are sharing these things with each other. We all have the tendency to complain about one another at times, we are not perfect. I know I can personally be a pain…and I’m ok with that. I am also ok that I know things are said behind by back in frustration….however make sure you are also telling each other the great things too. As well let me please remind you that if you have issues with someone, the way they are treating you, others or the charity please find a polite way to address them directly. There should be no tension as we have to work together. Be able to separate your friendships and work for the betterment of Raising Raiders and your own health.
I try to live by the rule…and have told my own mother this…you have no right to complain about someone, or there actions if you can not tell them about the issue. If all you are going to do is complain about them behind there back how do you expect for anything to change? If you can’t confront it, get over it.
I don’t know anyone in this charity that would intentionally do something to make another person upset or mad. Remember the only one disappointed is you when you set expectations that others can’t keep…especially if they don’t know you have set expectations.
You are all so great to work with and I want this to continue! Please be kind and sensitive to other while being direct to resolve any misunderstandings. We should be setting the example of lifting each other up and not tearing each other down by belittlement.
Hope you all have a great week. Let me know if you need anything!